HOW WE COLLECT AND STORE PERSONAL INFORMATION
Your personal data will be stored on our servers and specifically in our global CRM system “Bullhorn” Your data can, therefore, be accessed by our employees who are based in various international offices as outlined below. All the intelletec offices, including our overseas ones, are thus obliged to comply with GDPR when processing your personal data, provided you reside in the European Union.
Intelletec Ltd | 50 Liverpool Street | London | EC2M 7PY
Intelletec LLC | 7083 Hollywood Blvd | Los Angeles | California | 90028
Which Data do we collect
- Your full name
- Your registered address
- Your date of birth
- Your email addresses
- Your (mobile) telephone number
- Your website
- Professional profiles available in the public domain, e.g. LinkedIn, Twitter or Facebook
- Your CV / Resume
- Skillset (if not already covered in a CV)
- Job preferences (if not already covered in a CV)
- Current employer/client
- Your passport/visa, when requested by the client
- Current salary/employment conditions
- Desired salary/ employment condition
- Other documentation, if requested by our clients (e.g. references)
How we collect information
We collect information about you that you give us by filling in forms on our site www.intelletec.com (our site) or by corresponding with us by phone, e-mail or otherwise. It includes information you provide when you register to use our site, to enter our database, subscribe to our services, or choose to be represented by an Intelletec consultant for a prospective job opportunity. Other ways we may collect information include;
- You apply for a job in response to a job ad on intelletec.com or upload your Cv / Resume
- You complete a ‘Contact us’ form or register with Intelletec on our website
- An Intelletec Recruitment Consultant gets in contact with you because they found your profile on a database/ job board you have subscribed to or registered your CV with and we use these platforms to headhunt and access details of candidates
- We have received your details about you from another third party, for instance; a business contact, a client or professional advisors
- You applied for a job ad by Intelletec published on an external job board, e.g. Monster, or LinkedIn, Dice, etc.
- You have met or spoken with an Intelletec Recruitment Consultant and are sharing information or sending your CV/application by email to Intelletec
The reasons why we store your data and our legal basis to do so
Intelletec will store your data as the core service we offer to our candidates and clients is the introduction of candidates to our clients for the purpose of temporary or permanent engagement. We also may keep your personal data on file for current and future opportunities.
Your data is not shared with any other third parties, other than the clients of Intelletec. We require consent from candidates before we share data with a client of Intelletec, and this can be given by corresponding with intelletec by phone, e-mail or otherwise.
We collect your data as intelletec believes that is has a legitimate interest in doing so. We are a recruitment business and accordingly, we require an accurate database of candidates data in order to provide our best service to clients and candidates. We only provide candidate details and information if consent is given to make an introduction. We do not share information that is considered unreasonable and in normal circumstances, this will be limited to the information you provide in a CV or Resume and may include basic employment preferences.
We have chosen a three years to store your data once consented to as we provide permanent recruitment services and this time frame is reasonable as there is an firm expectation that there will be an existing relationship and that you will still be looking for opportunities that intelletec can assist with. We have also chosen this three-year period as we think this timeframe is regarded to be industry standard.
If we have not been in touch with you in the last three (3) years, it is likely that the data we hold for you is no longer accurate. We will therefore either remove your information from our database or contact you to gain additional consent to update the information we hold for you. You may remove your consent at any time.
We will employ different retention periods for certain circumstances based on;
- Its perceived accuracy;
- The nature of the personal data; i.e. do you work with a niche technology / cycle of permanent job roles
- Our legal obligations;
- whether an interview or placement has been arranged; and
- Our recruitment expertise and knowledge of the industry by country, sector and job role.
Different retention periods apply if there is a direct statutory requirement (that comes into force) under which intelletec is obliged to keep your data stored in our internal databases for another period of time. This applies for example if you are hired by one of our clients and intelletec subsequently needs to keep records to the relevant transaction.
What rights candidates have to access their data
You have the right to ask us not to process your personal data for marketing purposes. We will usually inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes and we will collect express consent from you if legally required prior to using your personal data for marketing purposes.
You can exercise your right to accept or prevent such processing by checking certain boxes on the forms we use to collect your data.
Our site may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
The GDPR provides you with the following rights;
- The right to be informed
- The right to rectification, i.e. to update or correct your data
- The right to erasure - the right to be forgotten or RTBF
- The right to data portability
- The right to restrict processing
- The right to object
- The right of access - Subject Access Requests or SARs
- Rights in relation to automated decision making
You also have the right to make a complaint to a supervisory body which in the United Kingdom is the Information Commissioner’s Office. The ICO can be contacted through this link: https://ico.org.uk/concerns/
Access to your information:
The Data Protection Act 1998 and the GDPR give you the right to access information held about you. We also encourage you to contact us to ensure your data is accurate and complete.
Your right of access can be exercised in accordance with the Act (and the GDPR once it is in force). Prior to 25th May 2018 any access request under the Data Protection Act will be subject to a fee of £10 to meet our costs in providing you with details of the information we hold about you.
A subject access request should be submitted to email@example.com. No fee will apply once the GDPR comes into force.
Contact Details for GDPR and Data Queries
50 Liverpool Street | London | EC2M 7PY
0203 713 7346